CONDITIONS CONSISTENT WITH OPERATING SCHEDULE
1. The village hall is a community venture, supervised by members of the community which it serves.
2. Antisocial behaviour, crime and disorder, public nuisance or risk of harm to children would not be tolerated by the committee or the wider community.
3. The safety of the people using this facility is also of paramount concern to the committee who will take all possible reasonable steps to ensure that all the Council’s objectives are promoted.
4. REMOVED BY MINOR VARIATION 3rd FEBRUARY 2022
5. CD11 No drink shall be removed from the premises in an unsealed container.
6. CD17 The maximum number of persons allowed in these premises shall be 130 when tables and chairs are used and 90 when chairs only are provided.
7. CD18 There shall be in place for the premises a written admissions policy to prevent the sale or supply of alcohol to persons under 18 years of age. That policy shall require any person who appears to be under the age of 18 years to produce a recognised proof of age card accredited under the Proof of Age Standards Scheme (PASS) a citizen card supported by the Home Office, a photo driving licence, a passport or office HM Forces or EU ID card bearing photo and date of birth.
8. CD19 A notice or notices shall be displayed in and at the entrance to the premises where they can be clearly seen and read and shall indicate that it is unlawful for persons under 18 to purchase alcohol or for any person to purchase alcohol on behalf of a person under 18 years of age.
9. CD23 Where the Premises Licence has restrictions relating to the admission of children, a sign detailing those restrictions shall be displayed at the entrance to the premises where it is clearly visible to members of the public visiting those premises.
10. PS1 When disabled persons are present on the premises there shall be in place arrangements for their safe evacuation in the case of an emergency or other reason. Details of those arrangements shall be recorded in writing and all staff employed on the premises shall be aware of those arrangements.
11. PS2 All disabled persons on the premises shall be made aware of the evacuation arrangements.
12. PS3 All parts of the premises shall at all times be kept free from defect and no changes, alterations of any kind to the surface finish or coverings including furniture and flooring on any part of the premises shall be made without the prior approval of the Council.
13. PS6 All exits and escape routes to those exits (including external escape routes) from the premises shall be provided with slip resistant even surfaces and shall be maintained in good repair, correct working order and kept free from all obstructions when the public are on the premises. External escape routes shall also be kept free from ice and snow.
14. PS7 The nosings on all steps and landings shall be maintained so that they are clearly visible by painting them in contrasting colours or other similar means.
15. PS8 All doors or gates both inside and outside the premises which are on an escape route shall be fitted only with approved fasteners and shall at all times be properly maintained, free from obstruction and be capable of being opened easily and fully so that they do not restrict the public leaving the premises and shall open in the direction of the escape route.
16. PS10 All exit doors and gates from premises or enclosure(s) surrounding it shall be capable of being opened by any person without the use of a key, card, code or other similar means and be kept free from all fastening devices when the premises are open to the public.
17. PS11 All exit routes and doors on such routes shall be checked on every occasion before the premises is used for purposes of a licensable activity and at regular occasions when the premises are open to the public to ensure that they are free from defect, obstruction, trip hazards and surfaces are not slippery. A record of such inspections, any defects discovered and the remedial action taken shall be made in writing in a logbook kept for that purpose. That logbook shall be made available for inspection on demand to an Authorised Officer of the Council, a Fire Officer or a Police Constable.
18. PS12 The method of opening any exit door or gate from the premises or enclosure(s) surrounding it shall be clearly displayed immediately above or below the fastening in white block lettering on a green background in letters not less than 50 mm high.
19. PS14 Where a fire-resisting door is fitted within the premises and that door is required to be kept closed at all times then the door shall be clearly marked on both sides with a sign bearing the words "FIRE DOOR KEEP CLOSED" in block letters not less than 50mm high and clearly visible when the premises are open to the public.
20. PS16 Any door or gate in the premises which is not an exit door or gate shall have a sign bearing the word "PRIVATE" in block letters not less than 50 mm high.
21. PS17 Any chain, padlock or any other device used to lock an exit door when the premises are not in use shall be numbered and shall be removed and stored on a storage hook bearing the same number when the premises are open to the public. NOTE: when premises are hired out, the key is handed to the hirer, or some other nominated responsible person, who retains it in a safe place.
22. PS18 The furniture or seating in premises shall be arranged so that it does not obstruct any exit, route to any exit or to any facility within the premises.
23. PS19 Where seats are arranged for a closely seated audience, the seating and gangways shall be fixed and arranged to allow free unobstructed access to exits, routes to exits and the facilities provided in the premises.
Note: Reference for seating arrangements can be found in:-
(1) “Guide to Fire Precautions in Existing Places of Entertainment and Like Premises” ISBN 0-11-340907-9) and (2) “Code of Practice for Places of Assembly”) BS5588 Part 6 1991 (available from the Stationery Office and all good book sellers).
24. PS20 Before the premises are opened for the purposes authorised by the licence an inspection shall be carried out to ensure that the premises are safe for use. Details of the inspection, defects discovered and remedial action taken shall be recorded in writing in a logbook kept for that purpose. That logbook shall be made available for inspection on demand to an Authorised Officer of the Council, a Fire Officer or a Police Constable.
25. PS21 The premises shall be maintained so that the following fire retardancy standards are complied with:
(i) All upholstered seating meets on a continuous basis the pass criteria for smouldering ignition source 1 and crib ignition source 5 when tested in accordance with section 5 of BS 5852:1990. [No upholstered seating on premises]
(ii) All repairs or refurbishment of existing seating or upholstery shall include the removal of untreated polyurethane foam and its replacement by fillings which conform to the Furniture and Furnishings (Safety) Regulations 1988 (as amended).
(iii) Carpets - BS 4790 low radius of spread. [No carpets on premises]
(iv) Walls and Ceilings - Circulation areas, Building Regulations. Class O General Areas, BS 476 Class 1.
(v) All artificial foliage, floral decorations or any other decoration provided on the premises shall be of inherently flameproof material. [No artificial foliage on premises]
26. PS23 No curtain, hanging or any other decoration shall be positioned so as to obstruct any exit, sign or fire fighting equipment. Curtains covering doorways should be divided down the middle and so hung that the lower edge of the curtain does not touch the floor. They should not obstruct notices, exit signs, fire fighting equipment, etc.
27. PS24 At all times when the premises are used for the purpose of the Licence, the Licence Holder, Manager or Designated Premises Supervisor who is responsible for the management of the premises shall at all times be aware of the number of persons on the premises and shall if requested to do so give that information to an Authorised Officer of the Council, a Fire Officer or a Police Constable. See also CD17.
28. PS25 Printed notices shall be prominently displayed in the premises detailing the essential steps that must be taken if a fire is discovered or the fire alarm goes off or other emergency arises and how to call the Fire Service.
29. PS26 A person who is nominated for the purpose of taking control in the event of a fire, fire alarm, emergency or event which may effect the safety of persons attending the premises shall be on and in charge of the premises at all times when any licensable activity is being provided.
That person shall be responsible for calling the Fire Service in the event of any fire and that person shall also be responsible for meeting the Fire Service and advising them of the location of the fire.
30. PS27 Any outbreak of fire of any kind shall be reported to the Fire Service immediately and a written record shall be made in a logbook kept for that purpose.
31. PS28 Where the water supply to any hydrant, hose reel, sprinkler, drencher or any other fire extinguishing installation is cut off or restricted the Fire Service shall be notified immediately.
32. PS29 Clear and unobstructed access shall be available to the premises for use by the emergency services and emergency service vehicles at all times.
33. PS30 There shall be maintained on the premises at all times an adequate and appropriate supply of first aid equipment and materials.
34. PS32 When the public, members or guests are present, the lighting levels in all parts of the premises shall be capable of providing sufficient illumination for the public, members or guests to leave the premises safely and there shall be at least one person who is nominated to switch on the house lights in an emergency situation. (Note where the premises are a theatre or cinema, a complete or substantially complete blackout may be permitted for production reasons provided that the exit signs shall be kept lit at all times).
35. PS33 All fire instruction signs shall be illuminated so that they can be easily read at all times when the public, members or guests are present on the premises.
36. PS35 Every battery which is used to power an emergency light or exit sign shall be maintained in a fully charged condition at all times.
37. PS36 On every occasion before the public, members or guests are admitted to the premises an inspection of all normal and emergency lighting shall take place. A record shall be kept in a logbook of those tests and any faults discovered together with a record of the work carried out to repair those faults. All faults discovered shall be repaired immediately or if that cannot be done then as soon as is possible and the reason for the delay shall be entered in the logbook. (See also PS.71.)
38. PS37 No temporary electrical wiring or distribution system shall be installed in the premises unless, the installation is carried out by a suitably qualified and competent person. The Premises Licence Holder shall obtain a certificate from that person that the installation is fit for purpose and complies with British Standard 7671 and where applicable, British Standard 7909. A copy of that certificate shall be produced by the Premises Licence Holder if requested to do so by an Authorised officer of the Council or an Officer of the Cumbria Fire and Rescue Service.
39. PS38 Where any temporary electrical wiring or distribution system has been installed in any premises by a person who is not competent to do so, the Premises Licence Holder installation shall have the installation inspected and certified in writing by a suitably qualified and competent person that it is fit for purpose and complies with British Standard 7671 and where applicable, British Standard 7909. A copy of that certificate shall be produced by the Premises Licence Holder if requested to do so by an Authorised officer of the Council or an Officer of the Cumbria Fire and Rescue Service.
40. PS39 A written notice has been served on the Licensing Authority not less than ten days before any work commences unless this is not possible due to time constraints. In such cases written notice shall be served as soon as is practicable.
41. PS40 The premises shall be provided with adequate and accessible lavatory accommodation which shall at all times when the premises are in use be kept clean, ventilated, disinfected and supplied with hot and cold water, soap, toilet tissue, hand drying and sanitary towel disposal facilities as appropriate.
42. PS73 The electrical installation will be inspected and a satisfactory NICEIC (or equivalent) inspection report will be provided annually* to the Licensing Authority.
43. PS76 Fire fighting equipment shall be provided throughout the premises at suitable locations and be appropriate to the risk to comply with BS 5306 Part 8, Selection and Installation of Portable Fire Extinguishers.
44. PS77 The extinguishers shall be hung on a wall bracket with the handle or carrying device approximately 1.1 metres from the floor.
45. PS78 Firefighting equipment shall be examined regularly by the manufacturer or other competent person and maintained and tested in accordance with BS 5306 Part 3, 2000.
46. PS79 All members of staff will be familiar with the operation of the firefighting equipment.
47. PS80 All staff shall be instructed and trained to ensure that they understand the fire precaution measures in the building and the procedure and action to be taken in the event of fire.
48. PS81 Practice fire drills shall be carried out at least once per year or at such additional times as required to train new staff. A competent person will conduct the drills by operating the fire alarm so that staff can rehearse their specific task or duties.
49. PS82 All training and instruction shall be recorded in a log book.
50. PPN1 The licensed premises or the parts of the licensed premises edged in red on the attached plan of the premises may be open to the public between the hours of 12.00 to 01.00 on the following days, Monday to Sunday as required.
51. PPN2 The licensable activity namely plays, indoor sporting events, live & recorded music, similar events and dancing is permitted to take place on the licensed premises in those parts of the plan edged in red on the attached plan of the premises between the hours of 12.00 and 01.00 on the following days, Monday to Sunday as required.
52. PPN3 No nuisance shall be caused by noise coming from the premises or by vibration transmitted through the structure of the premises.
53. PPN4 All external doors and windows shall be kept closed when regulated entertainment is being provided except in the event of an emergency.
54. PPN5 The noise level from the premises whilst being used for public entertainments purposes shall not cause nuisance to noise sensitive dwellings in the vicinity.
55. PPN6 The Licence Holder or his representative shall conduct regular assessments of the noise coming from the premises on every occasion the premises are used for regulated entertainment and shall take steps to reduce the level of noise where it is likely to cause a disturbance to local residents. A written record shall be made of those assessments in a log book kept for that purpose and shall include the time and date of the checks, the person making them and the results including any remedial action.
56. PPN7 There shall be placed a dispersal policy / warden scheme in place to assist dispersal of clientele from the area in a swift, efficient and safe manner. Notices will be displayed at all exits from the premises in a place where they can be seen and easily read by the public, (or member and their guests) requiring customers to leave the premises and the area quietly.
Note: This may also include a reference to vehicles.
57. PPN8 Refuse such as bottles shall be disposed of from the premises at a time when it is not likely to cause a disturbance to residents in the vicinity of the premises.
58. PPN9 There shall be no emission from the premises of any offensive smells, which are likely to cause a nuisance.
59. PPN10 Where there are any offensive smells created on the premises, provision shall be made for such smells to be vented from the premises so that they do not cause a nuisance to nearby premises.
60. PPN11 There shall be provided at the premises containers for the storage and disposal of waste foods and other refuse from the premises. Those containers shall be constructed, maintained and located so that access to them by vermin and unauthorised persons is prevented and arrangements shall be made for the regular lawful disposal of their contents.
61. PPN14 No light from or on the premises and any other light under the control of the premises shall be provided where that light causes a nuisance to any nearby premises.
62. PCH 2 No person under the age of 12 years, unless they are accompanied by a person over 18 years, shall be permitted on the premises at any time between 10.00 p.m. and 7.00 a.m. when the premises are being used for the purposes of a licensable activity other than the supply of alcohol.
63. PCH12 The backstage facilities shall be large enough to accommodate safely the number of children taking part in any performance.
64. PCH13 All persons involved in any way in the production of that performance or in the chaperoning of the children or in relation to safety shall be fully trained in all procedures relating to fires or any other emergency before the children are allowed on the premises. Details of such training shall be recorded in writing in a logbook kept for that purpose.
65. PCH14 Where any premises are to be used for any performance which includes the participation of children, such children shall at all times when they are on the premises remain under the supervision of an adult.
66. PCH15 Where any premises are to be used for any performance which includes the participation of children, a written list shall be kept of these children whilst on the premises. That list shall contain the full name, address, telephone number and details an adult contact for each child, a record of the time at which each child entered the premises and the time at which each child left the premises. That list shall be retained in the possession of a responsible adult at all times when children are on the premises and shall be immediately available to a member of the emergency services following any evacuation of the premises as a result of a fire, emergency or for any other reason.
67. PCH16 The Premises Licence and the Designated Premises Supervisor shall at all times comply with the Portman Group Code of Practice and with the requirements or recommendations of any Portman Group Retailer Alert Bulletin.
68. PCH17 (Where any premises is used for the supply of alcohol on behalf of a club or to the order of members of a club). The Committee shall at all times comply with the Portman Group Code of Practice and with the requirements or recommendations of any Portman Group Retailer Alert Bulletin.
ADDED BY MINOR VARIATION 3rd FEBRUARY 2022
1. No person in possession of a drink in an unsealed container shall be allowed to enter the premises.