Cumberland CouncilAllerdale House

Cockermouth Rock Festival

Wellington Farm, Lamplugh Road, Cockermouth, CUMBRIA, CA13 0QU

Completed application 018456 which is a Review of Licence/Certificate for Premises Licence from 06/02/2013 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• an exhibition of a film
• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• entertainment facilities for dancing
• provision of late night refreshment
• the sale by retail of alcohol

Additional Conditions

• LICENSING ACT 2003 MANDATORY CONDITIONS

   

  Mandatory conditions where licence authorises the supply of alcohol

   

  1.              No supply of alcohol may be made under the premises licence -

   

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence; or

   

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  2.              The supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) Order 2010

   

  1.              (1) The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

                (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children-

  (a)               games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)               drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)               drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)               provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic (other than any promotion or discount available to an individual in respect of alcohol for consumption at a table meal, as defined in section 159 of the Act);

  (c)               provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less;

  (d)               provision of free or discounted alcohol in relation to the viewing on the premises of a sporting event, where that provision is dependent on-

  (i)               the outcome of a race, competition or other event or process, or

  (ii)               the likelihood of anything occurring or not occurring;

  (e)               selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.

  2.                The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).

  3.                The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.

  4.              (1) The premises licence holder or club premises certificate holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.

                (2) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.

  5.                The responsible person shall ensure that-

  (a)               where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)               beer or cider: ½ pint;

  (ii)               gin, rum, vodka or whisky: 25 ml or 35 ml; and

   

  Mandatory Condition where the licence authorises the exhibition of films

   

  (a)              Where a club premises certificate authorises the exhibition of films, the certificate must include a condition requiring the admission of children to the exhibition of any film to be restricted in accordance with this condition.

   

  (b)              Where the film classification body is specified in the certificate, unless subsection (3)(b) applies, admission of children must be restricted in accordance with any recommendations made by that body.

   

  (c)              Where -

   

  (i)              the film classification body is not specified in the licence; or

   

  (ii)              the relevant licensing authority has notified the premises which holds the certificate that this subsection applies to the film in question, admission of children must be restricted in accordance with any recommendation made by that licensing authority.

   

  (d)              In this section -

   

                              “children” means persons aged under 18; and

   

  “film classification body” means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c.39) (authority to determine suitability of video works for classification).

   

  Mandatory condition where Door Supervisors are provided

   

  Any individual employed on the premises to carry out a security activity must be licensed by the Security Industry Authority.

   

   

• CONDITIONS CONSISTENT WITH OPERATING SCHEDULE

   

  1.              Personal licence holder or designated premises supervisor on the premises at all times the licence is in operation.

   

  2.              All staff have informal training on licensing matters.

   

  3.              Security Industry Authority registered door supervisors on site.

   

  4.              An incident book is kept on site to record any incidents that may affect the running of the premises.

   

  5.              A drug policy is in force but no notices are displayed.

   

  6.              External lighting will be provided in all areas where food or alcohol is served.

   

  7.              Walkie talkies will be used for on site communication.

   

  8.              No glass containers will be used for alcoholic drinks.

   

  9.              Lighting will be provided by generators located on site.

   

  10.              Several escape routes will be available from the site.

   

  11.              First aid provision will be provided. by St. Johns Ambulance Brigade. REMOVED BY VARIATION ON 21.06.10.

   

  12.              Any special effects will be supervised and restricted to the stage area.

   

  13.              Music and speakers will be projected away from residential areas of the town.

   

  14.              Litter clearance will be undertaken both during and following the event.

   

  15.              Notices will displayed asking people to leave quietly and respect local residents.

   

  16.              Entrance and exit will operate on a one way system to prevent congestion and ease traffic flow.

   

  17.              Proof of age cards are required from anyone attempting to purchase alcohol who appears to be underage.

   

  18.              Children’s fair area will be provided and controlled by a professional organization (R Fletcher).

   

  19.              All children must be accompanied by an adult.

   

  20.              A no swearing policy will be introduced for all bands / entertainers.

   

   

• ADDITIONAL CONDITIONS CONSISTENT WITH OPERATING SCHEDULE BY MINOR VARIATION ON 16 JUNE 2011

   

    1.              Signs will be placed at the entrances to the site to promote zero tolerance to drugs.

   

   

   

• CONDITIONS AGREED WITH ENVIRONMENTAL HEALTH BY VARIATION ON 6 JULY 2012

   

  1.              Noise Assessments

                The licence holder, representative or noise control consultant shall conduct regular assessments (hourly) of the noise coming from the festival site from the hours of 12am until 4am and shall take steps to reduce the level of noise where it is likely to cause a disturbance to local residents. A written record shall be made of those assessments in a log book kept for that purpose and shall include the time and date of the checks, the person making them and the results including any remedial action. Three monitoring locations will be used and these are shown on the attached plan and they are:

   

                • Dale View, Cockermouth, Cumbria

                • Willyndor, Lamplugh Road, Cockermouth, CA13 0QU

                • Marvejols Park, Cockermouth, Cumbria

   

  2.              Noise Management Plan - for extra two hours

                A Noise Management Plan must be submitted to the Environmental Health at least one month prior to the first day of the event. This must cover all aspects of the period between 2am and 4am and in particular, steps to be taken to manage noise pollution, number of stages, location, orientation and operational times of each stage. This must be received and agreed by the department before the event commences. It should also include details of the sound system being used, noise predictions to assess noise levels at noise sensitive properties surrounding the event site and details of sound control and monitoring scheme that will be put into place to minimise noise levels to achieve compliance with the conditions of this licence.

   

                No amplified music shall take place between the hours of 3am and 4am for the duration of the festival.

   

                Low level music between 2am and 3am. Music must not be audible from the perimeter of the festival site and prior to the event Environmental Health will set the noise level. Cockrock must contact Environmental Health to arrange this. If not no music can be played.

   

   

   

• ADDITIONAL CONDITIONS CONSISTENT WITH OPERATING SCHEDULE BY VARIATION ON 6 JULY 2012

   

  1.              A new security team will be brought in for 2012 who are FGH Security.

   

• ADDITIONAL CONDITIONS IMPOSED BY REVIEW ON 06 FEBRUARY 2013 - ENVIRONMENTAL HEALTH

   

  1. The licensee shall appoint a suitably qualified and experienced noise control consultant,

  who shall liaise between all parties including the licensee/promoter, sound system supplier,

  sound engineer and the licensing authority on all matters relating to noise control.

   

  2. During each Event, the noise control consultant shall be contactable by radio or mobile

  telephone with other colleagues and Environmental Health.

   

  3. The noise control consultant shall have full control over the sound amplification equipment

  and the volume shall be adjusted according to the requirements of Environmental Health.

   

  4. The licensee and noise control consultant shall submit a detailed Noise Assessment and

  Noise Management Plan to the licensing authority at least two months prior to the first day of

  each Event and these shall take account of all regulated entertainment which will be provided

  during each Event including the number of stages and the location, orientation and

  operational times of each stage.

   

  The Noise Assessment and Noise Management Plan shall include:

   

  a) noise predictions to assess noise levels at noise sensitive properties surrounding the Event

  site;

  b) details of the sound control and monitoring scheme that will be put into place to minimise

  noise levels to achieve compliance with the conditions of this licence. The contents of the

  Noise Assessment and Noise Management Plan are subject to the written approval of the

  licensing authority prior to the Event taking place. The Event will be operated in accordance

  with these documents.

   

  5. The licence holder, representative or noise control consultant shall conduct regular

  assessments (hourly) of the noise coming from the festival site and shall take steps to reduce

  the level of noise where it is likely to cause a disturbance to local residents.

   

  A written record shall be made of those assessments in a log book kept for that purpose and

  shall include the time and date of the checks, the person making them and the results

  including any remedial action.

   

  A copy of these logs should be maintained and submitted to Environmental Health within

  seven days of the event.

   

  6. At least two weeks prior to each Event, the licensee shall provide Environmental Health

  with the names and contact details for the various individuals who have been identified by

  them to ensure compliance with the conditions.

   

  7. At least two weeks prior to each Event:

  a) a letter shall be circulated to local residents within a 500 metre radius of the licensed

  premises detailing the start and finish times of the Event and the time(s) of any sound checks,

  and a dedicated telephone number for noise complaints; and

  b) a notice shall be placed in a local newspaper containing the information referred to in

  paragraph for all other residents within Cockermouth and outlying villages.

   

  8. A complaints log shall be maintained throughout each Event, detailing addresses of

  complainants, telephone numbers, times of complaint and action taken to investigate and

  resolve (if required). Complaints shall be notified to the Council's Out of Hours Officer within

  five minutes of the complaint being received. A copy of the complaints log will be submitted to

  the Responsible Authority for Environmental Health within 7 days of the end of each Event.

   

  9. The licensee shall submit to the licensing authority not less than two months prior to the

  first day of each Event details of all regulated amplified entertainment to be provided during

  the Event, including the number of stages and the location, orientation and operational times

  of each stage. The provision of all regulated amplified entertainment to be provided at each

  Event will be subject to the written approval of the responsible authority for Environmental

  Health.

   

  10. The sound systems for each stage shall be set up as detailed in the Noise Assessment

  and Noise Management Plan which shall be submitted to, and approved in writing by, the

  licensing authority prior to each Event.

   

  11. Unrestricted access to the front of house position and backstage areas shall be allowed at

  all times to Environmental Health for the purpose of sound level measurements,

  communications with the nominated noise consultant/sound engineer and monitoring licence

  conditions.

   

  12. If an officer of Environmental Health believes that the levels audible outside the premises

  are unacceptable then, at the request of the Officer, the noise control consultant shall adjust

  the volume of sound accordingly to the requirements of the Officer.

   

  13. The Event Co-ordinators shall ensure that they have sufficient competent staff to allow for

  proactive and reactive monitoring of noise levels to take place at noise sensitive premises

  around the site. In the case of multiple noise complaints, this will ensure that they are able to

  address the complaints in a timely and efficient manner.

   

  14. The site must be ready for inspection on the Thursday prior to the event. All stages and

  equipment must be in place and the event co-ordinator and noise control consultant will be

  available during this inspection and sound check.

   

  15. Noise measurements outside of the site shall be taken as the noise consultant considers

  necessary and in response to any complaints received. Noise levels resulting from each

  Event shall not exceed an average of 65dB over a 15min period, between the hours of 12.00

  and 23.30, and shall not exceed an average of 55dB over a 15min period, between the hours

  of 23.30 and 02.00 hours when measured 1 metre from the facades of residential properties.

• ADDITIONAL CONDITIONS IMPOSED BY REVIEW ON 06 FEBRUARY 2013 - CUMBRIA CONSTABULARY

   

  1. CockRock will be a single annual event. The Licensing Authority will be notified of the dates at least six months prior to the first day of each event.

   

  2. The event shall be organised and managed in a way that continues to address and satisfy the four licensing objectives:

   

  1.              Prevention of Crime and Disorder

  2.              Public Safety

  3.              Prevention of Public Nuisance

  4.              Protection of Children from harm

   

  3.  At least two months prior to the first day of each event the license holder will provide the Licensing Authority with a copy of the first draft of Event Site Plan and Event Safety Plan, including the operational management structure for the event, setting out the key role and responsibilities of the various duty holders, including identifying who has overall responsibility for complying with the Health and Safety at Work etc Act 1974.  The information provided must include all the site risk assessments for the even.  (First EAG to be held minimum 4 months prior to the event).  There will be a review EAG timetabled at the first EAG and will be held no later than six weeks after the CockRock event.

   

  4.  The event management team will liaise with the Licensing Authority during the planning and consultation stage of the event with regard to the safety of the general public, contractors and artists.  This will be done through a series of EAG (Event Advisory Group) meetings, on going consultation with responsible bodies, proof of public liability insurance and relevant risk assessments.

   

  7.  A professional event security team will be appointed and be supported by volunteer stewards.  The operation will be overseen by a festival Head of Security who will also liaise with Cumbria Constabulary.  All stewards to be vetted for suitability and trained by the event organisers to ensure competence.

   

  8.  The number of professional security staff needed to staff the event to be agreed with the Licensing Authority no later than 2 months prior to each event.  A minimum of 2 SIA registered staff to be situated on the main entrance, 2 SIA registered staff on the main arena entrance and 2 SIA registered staff to be situated between the camp site and the entrance to the arena plus a suitable number to address patrol requirements.  The final number of overall SIA staff is to be agreed at the EAG with consideration at certain times based on the level of activity, in line with the recommendations set by the Health and Safety Executive Safety Guide.

   

  9.  The interior and immediate vicinity of the site will be carefully by controlled On Site Security to prevent disorderly and violent behaviour.  The immediate vicinity will be define on a map and agreed at the EAG.

   

  10.  The physical layout of the site will be planned with crowd management and flow in mind and the security team briefed to prevent overcrowding in audience areas.

   

  11.  The level of professional security personnel, approved in relation to each event by the Licensing Authority, will have a designated responsibility to maintain a safe environment for members of the public attending the event.  SIA registered supervisors will be positioned at entrance gates, bars and stages and will patrol during each event.  Additional stewarding staff will provide support, monitoring other areas and patrolling the event.  All staff will be encouraged to be vigilant, identify suspicious behaviour and take appropriate action in the prevention of crime and disorder.

   

  12.  The Site perimeter has existing fence/hedge.  A second perimeter fence will be added to known “flash points” around the site creating a minimum gap of 3 metres.  A 5 metre gap will be created where possible.  The event Management Plan will contain a security policy for patrolling the event perimeter to prevent disorderly and violent behaviour and will be available for agreement and review by the EAG along with a site plan highlighting double fenced areas. Fencing will be of a standard to prevent, as far as is reasonably practicable any unlawful or unwanted access or egress.

   

  13.  A “No Drugs” policy to be adopted and advertised on tickets, marketing and promotional material.  To include notification that all tickets holders will be searched upon entry.  Sufficient signs displayed at the venues entrance to provide notification of the policy and the requirement to be searched upon entry.

   

  14.  At bust periods when entry is being allowed to the site a trained drugs dog and handler and supporting search team to be positioned at the main entrance to facilitate searching of all ticket holders for controlled drugs.  A drug dog will always be in place between 14:00 and 22:00 on the Friday of the event.

   

  15.  At least two ticket tare/search lanes to be constructed on the Friday evening until the queue disperses to facilitate searching of all ticket holders and assist with crowd control upon entry.

   

  16.  Careful planning of the supply of alcohol in conjunction with Cumbria Constabulary will include controls to prevent excessive drinking and the supply of alcohol to minors.  A documented proof of age policy, challenge 25 will be adopted.

   

  17.  SIA Security staff will look out for anyone under 18 years consuming alcohol.  Notices will be clearly displayed at bars indicating that it is unlawful for persons under 18 to purchase alcohol and for adults to purchase alcohol for a person under 18 years of age.

   

  18. Bar staff will be trained in house to recognise drunkenness and those under the influence of drugs and refuse service to customers who have consumed excessive alcohol.

  19.  Head of Security will keep a record of all incidents relating to entry, disruptive behaviour and controlled weapons and substances.  The incident book will be available to view by the relevant authority.

   

  20.  The DPS will keep a record of all incidents occurring in relation to the bars and sale of alcohol.

   

  21.  The CockRock Festival will be active members of Cockermouth Pub Watch Scheme and exclude banned individuals from the site.  Representatives to attend June, July and August monthly Pubwatch meetings.

   

  22.  A ‘Festival Safety Guide’ will be adopted and displayed on all marketing and promotional material.  Cumbria Constabulary will advise on the content to address personal safety and crime prevention advice.  Where space allows, full details will be published, otherwise a link to the Cumbria Constabulary’s website will be published.

   

  23.  An undercover security team (2 people) will be available, for a minimum of 6 hours during the event, to target any crime and disorder issue which is deemed necessary at the time.  This may include drug misuse and although employed by the license holder will work closely with Cumbria Constabulary as appropriate.

   

  24.  The site capacity is limited to 5000.

   

  25.  Security staff and Stewards will have a radio system for communication.

   

  26.  At all times when the premises are open to the public the Head of Security shall be aware of the number of persons on the premises and shall, if requested, give the information to an authorised Officer of the Council, a Fire Officer or a Police Officer.

   

  27.  Only weekend camping ticket holders over the age of 18 years will be permitted to bring any alcohol onto the site.

  Ticket holders over 18 years old will be permitted to bring a reasonable amount of alcohol into the campsite areas and only for personal consumption.  The maximum total units of alcohol to be brought in per adult are 50 units.

   

  28.  No glass may be brought onto site.  No glass will be served at any bars.  Any broken glass on site will be cleared up immediately on being seen by, or reported to, a member of staff.  Only sealed plastic bottles of soft drinks may be brought onto the arena area.

   

  29.  Adequate temporary lighting will be used on site and in particular on the main walking routes through the arena and campsite.

  30.  No person under 16 years of age may enter the arena unless accompanied by someone aged 21 years or over.  One 21 year old may accompany a maximum of 4 under 16.