Rivendell (Nuts in May Site)

Land adjacent to Rivendell, Middlemoor, Stainburn, Workington, CUMBRIA, CA14 1SZ

Completed application 032435 which is a Cancellation/Surrender/Lapse for Premises Licence from 03/05/2012 to 03/05/2015

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• entertainment facilities for making music
• entertainment facilities for dancing
• entertainment of a similar description to that falling within entertainment facilities for making music or dancing
• provision of late night refreshment
• the sale by retail of alcohol

Additional Conditions

• LICENSING ACT 2003 MANDATORY CONDITIONS

   

  Mandatory conditions where licence authorises the supply of alcohol

   

  1.               No supply of alcohol may be made under the premises licence -

   

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence; or

   

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  2.     The supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Mandatory condition where Door Supervisors are provided

   

  Any individual employed on the premises to carry out a security activity must be licensed by the Security Industry Authority.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) Order 2010

   

  Condition numbers 1, 2 and 3 are effective from 6 April 2010 and conditions 4 and 5 are effective from 1 October 2010.  Please note the conditions 1, 2, 3 and 5 of the schedule do not apply where the licence or certificate authorises the sale by retail or supply of alcohol only for consumption off the premises. 

   

  1.              (1) The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

                (2) In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children-

  (a)               games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)               drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)               drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)               provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic (other than any promotion or discount available to an individual in respect of alcohol for consumption at a table meal, as defined in section 159 of the Act);

  (c)               provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less;

  (d)               provision of free or discounted alcohol in relation to the viewing on the premises of a sporting event, where that provision is dependent on-

  (i)               the outcome of a race, competition or other event or process, or

  (ii)               the likelihood of anything occurring or not occurring;

  (e)               selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner.

  2.                The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).

  3.                The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.

  4.               (1) The premises licence holder or club premises certificate holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.

                (2) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.

  5.                The responsible person shall ensure that-

  (a)               where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)               beer or cider: ½ pint;

  (ii)               gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)               still wine in a glass: 125 ml; and

  (b)               customers are made aware of the availability of these measures.

   

   

• CONDITIONS IMPOSED BY ENVIRONMENTAL HEALTH

   

    1.              Control of PA system

  Where regulated entertainment is provided by way of an in house PA system, management shall control such equipment to ensure nuisance is not caused.

   

    2.              Notices

  There shall be placed at all exits from the premises in a place where they can be seen and easily read by the public (or member and their guests) notices pointing out the needs of local residents and the need to leave the premises and the area quietly. (Note: this may also include reference to vehicles.)

   

    3.              Bottle disposal

  The placing of bottles into receptacles outside the premises is not permitted to take place after/between the hours of 8pm and 8am to minimise disturbance to nearby properties on any day except Sunday when no such disposal shall take place before 10am.

   

    4.              Fixed plant and equipment

  All fixed plant and equipment at the premises that produce significant levels of noise are fitted with appropriate means of noise suppression and are restricted in their use so as to minimise disturbance to any neighbouring noise sensitive premises.

   

    5.              Light

  No light from or on the premises and any other light under the control of the premises shall cause nuisance to any nearby premises.

   

  Noise Management (Conditions 6 - 14)

   

    6.              A Noise Management Plan must be submitted to the Environmental Health at least two months prior to the first day of the event. This must cover all aspects of the day and in particular, steps to be taken to manage noise pollution, number of stages, location, orientation and operational times of each stage. This must be received and agreed by the department before the event commences. It should also include details of the sound system being used, noise predictions to assess noise levels at noise sensitive properties surrounding the event site and details of sound control and monitoring scheme that will be put into place to minimise noise levels to achieve compliance with the conditions of this licence.

   

    7.              The licence holder, representative or noise control consultant shall conduct regular assessments (hourly) of the noise coming from the festival site and shall take steps to reduce the level of noise where it is likely to cause a disturbance to local residents.

   

  A written record shall be made of those assessments in a log book kept for that purpose and shall include the time and date of the checks, the person making them and the results including any remedial action. Three monitoring locations will be used and these are shown on the attached plan and they are:

   

  (a)              Near Tarn, Stainburn Road, Stainburn, Workington CA141SZ.

  (b)              Stainburn Hall Cottage, Stainburn Road, Stainburn, Workington, CA141SY

                (c)               Land next to 57 Riverside, Great Clifton, CA141TF

   

  A copy of these logs should be maintained and submitted to Environmental Health within seven days of the event.

   

    8.              The licensee shall appoint a suitably qualified and experienced noise control consultant, who shall liaise between all parties including the licensee/promoter, sound system supplier, sound engineer and the licensing authority on all matters relating to noise control.

   

    9.              The use of noise limiters are advised for the stages as this sets a maximum volume for the music. It is also important to set maximum levels for the low frequency levels (bass) as these cause the most disturbance to local residents. By doing this you can comply with condition 5.

   

  10.              One of the most frequently encountered problems is that an unnecessarily large amount of sound equipment is provided, which makes effective control very difficult. The output of the sound system(s) should be suitable for the size of the event, and as a general rule it should be calculated on the basis of 1KW per 100 people in the audience expected.

   

  11.              The noise levels emanating from the site for all live amplified music/entertainment when measured at the monitoring locations (as specified in condition 1) shall not exceed an equivalent continuous sound pressure level (LAeq) of 60 dBA. In particular, this will apply to the 63Hz and 125Hz octave frequency bands. 

   

  12.              A contact name and number should be provided to the Environmental Health Department prior to the event and it is recommended that there is a letter drop at the nearest noise sensitive properties before the event providing a contact name and number for complaints. These complaints should be logged and the Duty Manager will investigate the noise and take appropriate action to locate and reduce the source and will then continue to monitor the situation and provide a report to both complainant and the Environmental Health Department. A log of complaints must be submitted to Environmental Health within seven days of the event.

   

  13.              The music noise levels during each Event shall be measured using a calibrated integrating averaging sound level meter complying with Type 2 or better of BS6698.  A weighted F (fast response) shall be used.

   

  14.              If an officer of Environmental Health believes that the levels audible outside the premises are unacceptable then, at the request of the Officer, the noise control consultant shall adjust the volume of sound accordingly to the requirements of the Officer.

   

  15.              Gas Testing

                Any gas boiler, calorifier or other gas appliances will be tested at least every 12 months by Gas Safe authorised workmen and subsequent satisfactory and valid inspection report to be available on site for inspection by an authorised officer of the authority.

   

  16.              Electrical Installation Testing

                The electrical installation shall be inspected and tested at intervals specified by a competent person. A satisfactory and valid inspection report shall be available on site for inspection by an officer of the authority.

   

  17.              Temporary Electrics

                Temporary electrical wiring and distribution systems shall be inspected and certified by a competent person before they are put into use. A satisfactory and valid inspection report shall be available on site for inspection by an authorised officer of the authority.

   

  18.              RCD

                Each socket outlet circuit or individual socket outlets used for public entertainment shall be protected by an integral residual current device (RCD) having a rated residual operating current not exceeding 30mA (0.03 amps). Every such circuit and residual current device shall be inspected and tested at intervals specified by a competent person. A satisfactory and valid inspection report shall be available on site for inspection by an authorised officer of the authority.

   

  19.              First Aid

                There shall be maintained on the premises at all times an adequate and appropriate supply of first aid equipment and materials for the use of customers.

   

  20.              Noise measures - audience protection

   

  (1)              Over the duration of the event the equivalent sound pressure level (Event Log) in any part of the audience area should not exceed 107dB(A).

   

  (2)              The peak sound pressure level in the public area shall not exceed 120dB and shall normally be below 100dB for the duration of the event.

   

  (3)              The audience should not be allowed within 3m of any loud speaker. Where this is not practiced and suitable evidence of justification if provided, the overall music sound levels can be modified so that people closer than 3m to the loud speakers are not exposed to an Event Log of more than 107dB(A) or peak sound pressure levels of 120dB. Under no circumstances should the audience and loudspeaker separation distance be less than 1m.

   

  21.              Sanitary Accommodation

                Based on a 50/50 split (male/female), the minimum toilet provision for the event must be:

   

                Female                            1 WC per 100 females

                Male                            1 WC per 500 males, 1 urinal per 150 males

                Wash hand basins to be provided at a ratio of one per five toilets

   

                Adequate and suitable toilet facilities shall be provided for the use of disabled individuals. The conveniences shall be indicated by suitable signage and be efficiently lit at all times.

   

                The conveniences shall be kept, at all times, in good order and repair and properly and effectively cleansed and maintained throughout the duration of the event.

   

   

   

   

  22.              Arrangements for Refuse

                There shall be provided at the venue suitable, sufficient and secure containers for the storage and disposal of waste on the site. Adequate arrangements should be made for emptying the containers.

   

  .              Where the premises provide food for consumption off the premises, the public area immediately surrounding the premises shall be cleared of waste food, food containers, wrapping etc at the end of trading on each day. Such refuse shall be placed in a container designed for storage and disposal of refuse and waste foods which shall be constructed and maintained so as to prevent access, except by staff.

   

  23.              Licensee Safety Inspection

                Before the premises are opened for the purposes authorised by the licence an inspection shall be carried out by the licence holder to ensure that the premises are safe for use.

   

  24.              Camping

                Prior to the event dates the layout for the camping area must be in place and any traffic routes clearly marked.

   

  25.              Overhead power lines

                No flagpoles tent poles, plant or equipment should be erected under or adjacent to the overhead power lines. Safe working procedures for this area must form part of your risk assessments.

   

   

   

• CONDITIONS CONSISTENT WITH OPERATING SCHEDULE

   

  1.              The Festival will be run by a strong, experienced team who will communicate and work together to ensure the welfare and safety of everyone attending Nuts in May.

   

  2.              Festival crew, staff and stewards will be briefed prior to the event on festival safety procedures and policies.

   

  3.              We will have a rota of duty managers - experienced people who have a working knowledge of the festival and its procedures.

   

  4.              SIA trained security.

   

  5.              Challenge 25 policy.

   

  6.              Drug and alcohol policy.

   

  7.              Campsite controls at night.

   

  8.              Steward/security hotline.

   

  9.              Radio Communication (with dedicated channels).

   

  10.              Public information leaflet on entry to the site.

   

  11.              Campsite illumination.

   

  12.              Secure Campsite.

   

  13.              Full site risk assessment, including fire/electrocution and emergency procedures (no camp fires - except communal fire pit).

   

  14.              Traffic Management Plan.

   

  15.              Full site access for emergency vehicles and emergency vehicle rendezvous point.

   

  16.              Livestock will be removed from the camping fields at least 4 weeks prior to the event.

   

  17.              Cars parked separately from tents on flat ground.

   

  18.              Site illumination and emergency exit signs (illuminated).

   

  19.              Rubber matter to prevent falls and assist vehicular movement.

   

  20.              Unsafe areas to be fenced off to prevent access.

   

  21.              Fire points and extinguishers around the site.

   

  22.              Hard pathways.

   

  23.              No camping under pylons.

   

  24.              Kite flying and chinese lanterns.

   

  25.              SIA Security and stewards.

   

  26.              Medical staff and information on festival welfare (NHS advice).

   

  27.              Information tent.

   

  28.              Health, hygiene and fire safety certification from traders where applicable.

   

  29.              Well serviced, adequate and suitable toilets including disabled toilets.

   

  30.              Hard pathways for disabled people.

   

  31.              Clean, potable drinking water.

   

  32.              Tree integrity checks.

   

  33.              Stage integrity checks.

   

  34.              Professional stewards at campsite exit (Gate D).

   

  35.              Night time shuttle bus to Stainburn and Great Clifton.

   

  36.              Campsite showers.

   

  37.              Noise control measures (compliance with the Noise Council Code of Practice).

   

  38.              Peaceful camping.

   

  39.              Community Liaison Officer (contact phone number has been delivered to everyone in Stainburn and Great Clifton.

   

  40.              Control of alcohol on festival site.

   

  41.              Wierdigans late night acoustic session tent and communal fire pit.

   

  42.              Child Protection Policy.

   

  43.              Dedicated children’s arena with larger toilets for parental assistance.

   

  44.              Under 16’s must be accompanied by adults.