CONDITIONS CONSISTENT WITH OPERATING SCHEDULE
1. The event is being organised by CN Events who have overall responsibility for promoting all four licensing objectives.
2. The event is targeted towards food and drink lovers in both the local area and the wider region. It attracts people of all ages and many families.
3. The event team is experienced in managing all types of events and in promoting the licensing objectives.
4. The event team is set at 1x Event Director (Marie Whitehead) and 1x Event Manager (Anna Lyttle) who are both health and safety qualified with at least 5 X support staff and additional support with a risk assessed provision of 10 Stewards and SIA licensed security officers.
5. The event director, Marie Whitehead, working alongside the event management team will work to ensure that all licensing objectives are met. Within CN Events this relies on a strong management structure with defined roles and responsibilities to ensure good communication between relevant agencies.
6. The event is timed to ensure full access to public transport. The organiser will liaise with local transport providers to ensure they are aware of the likelihood of additional demand and a Park and Ride service will be running both days. We are in the process of organising a temporary taxi rank which all residents and visitors will be made aware of. This is because the normal taxi rank is situated on Main Street and will not be accessible.
7. A road closure letter will be circulated to local businesses and residents to make them aware of the festival and it will be advertised in the local press.
8. Prevention of Crime and Disorder is largely reliant upon good communication between relevant public agencies (Cumbria Police, Cumbria Fire and Rescue and Health and Safety Executive) and event sub-contractors including; stewarding and security staff.
9. In organising the event CN Events will address the factors that are likely to lead visitors into crime and removing the opportunities for crime. All marquee structures will be securely fitted by professional contractors and a sign off certificates obtained. The safety and condition of the structures will be monitored throughout the weekend. This will minimise the opportunity for tampering and interference with physical property.
10. Each area will be manned by security staff from Friday evening until Monday morning during the time of the breakdown.
Provision of alcohol
11. A small number of stalls will be selling alcohol for consumption at home. Each of these stalls will apply for their own TEN and will be asked to operate a “challenge 25” policy.
12. As no alcohol will be sold for consumption on the licensed premises, we do not envisage it’s sale causing a problem however to ensure as many measures are taken as possible, at least two SIA security personnel will be present at all times to monitor Main Street, Memorial Gardens and Market Place.
Traffic Management
13. The main site of the festival is Main Street and Market Place. An application for road closure has been submitted and will entail closure of a section of Main Street and a section of Market Place. Thus Main Street and Market Place will be pedestrian only during the event.
14. A full traffic management plan is put in place with the principal objectives of ensuring safe pedestrian road use and maintaining visibility for vehicles in the direct vicinity, and preventing traffic build up.
15. Traffic stewards will be present at the start of the diversion in order to monitor the volume of incoming vehicles and advise drivers of the most appropriate route when necessary.
Crowd Management
16. The Health and Safety trained management team will monitor crowd tendencies throughout the day with assistance from security and stewards. In the event of a surge in numbers visitors can be easily directed away from the site as it is completely open.
17. Members of the SIA security team will be fully crowd control trained. The organiser will instruct the stewards to monitor and report on crowd behaviour and where appropriate take action using SIA staff.
18. The nature of the activity means an identified occupant capacity cannot be enforced by Event Management and their staff.
Stewarding Roles
19. A register of all stewards on duty will be kept on site. All stewards will be experienced in working on events.
20. All security staff MUST be SIA registered.
21. General duties of steward
To provide information to the public as to site layout and facilities
To provide information to the public as to the running order/timings of activities
To monitor and report on crowd densities
To monitor and report on the general welfare of the crowd
To assist the Police as directed
To control access to restricted areas
To assist in evacuation should it become necessary to do so
To assist the emergency services as directed
Major Incident Response Procedure
22. Each marquee area will be subject to a small-scale event contingency plan. The decision to implement to the full-scale joint agency contingency plan is that of the Police/Fire/Ambulance depending on the nature of the emergency, and is covered in the assumption of control section.
23. The general responsibilities of Event Management in responding to a major incident may be summarised as follows:
To alert emergency services
To manage the scene until emergency services arrive
To provide accurate information to Emergency Services
To liaise with the Emergency Services
To assist in an emergency evacuation if called to under the direction of the Police.
To continue to provide stewarding staff after the evacuation under the command of the Police.
24. If the site does reach its occupant capacity, or if public highway levels at which action is necessary. (This can be assessed by the methods outlined under the heading Ingress and in Crowd Management section), the Event Organiser after consulting the joint agencies should steward the identified points including road closures in order to support the police in the of control ingress/stop ingress to the site or part of it.
25. A full major incident or emergency plan can be found in section 4 of the event management plan.
General Public Safety Guidelines
26. This is an outdoor event with surrounding buildings and structures.
27. Use of event infrastructure with valid fire safety certificates.
28. Co-ordinate approach to planning with emergency services.
29. Use of trained security and stewards, advised of location of firefighting equipment.
30. Prohibition of the use of petrol generators
31. LPG to be used in accordance with current guidance
32. Power supply and distribution to be installed by qualified electrician only.
33. All working personnel used on site to be briefed on fire evacuation policy to enable them to take a proactive approach,
34. The prevention of public nuisance is an important issue encroaching on multiple areas.
Noise
35. The main street is commercial / retail centred and as such the potential disruption to residents is minimised in terms of proximity to residential and other noise sensitive premises. Hours of operation are between 09:00 and 18:00 and will therefore not cause late night noise.
36. There will be performances of live music and recorded music but these will be kept to an acceptable level.
Alcohol
37. Our method for controlling alcohol consumption at the festival has been outlined in the prevention of crime and disorder section. However it is important to mention this in relation to public nuisance. We foresee that the likelihood of any violence, disorder or policing problems arising as a result of alcohol consumption on site is very low. This is due to the fact that no alcohol will be sold for consumption on Main Street or Market Place.
External structures
38. There will be no external lighting, flood lights or security lighting on the street since the streetlamp infrastructure is already in place and the event takes place through daylight hours.
Refuse
39. The festival will not put undue pressure on the existing infrastructure to deal with refuse as additional provision will be made to deal with rubbish/litter generated in a full waste management plan to be confirmed.
Local Awareness and Notification to the local residents
40. An A4 Public Notice will be placed in the surrounding area following submission of this licence application alerting residents and local businesses to the proposed festival in addition to information of the event to be carried by local media as well as a press notice being placed following submission of this licence.
41. Alongside this there is already growing local public awareness of the event as the event is now in it’s fourth year.
Local businesses will be contacted by a member of our team to discuss the festival, road closures and other relevant information
The event will be managed by an experienced team with the help of stewards and security. Where necessary stewards and security will be used to disperse crowds at the end of the event.
The event has been scheduled so as to allow access to public transport.
42. The CN Events team and security staff will be briefed by the CN Events event director Marie Whitehead and Event Manager Anna Lyttle, to pay special attention to lost children.
43. To protect children from harm separate facilities specifically for separated minors will be provided and staffed by experienced CRB checked staff. Records of children reported as separated will be collated to ensure appropriate levels of support are maintained. All working personnel will be advised to the location of the facilties.
44. A full child welfare policy will be in operation and can be found in the appendices of the event management plan.