CONDITIONS CONSISTENT WITH OPERATING SCHEDULE
1. All major events will be planned and managed by experienced professionals with a track record of large scale outdoor public events.
2. Carry out liaison and attendance at meetings as required with EAG representatives, enforcing agencies etc.
3. To produce a detailed and specific Event Safety Management Plan for the event.
4. To produce a detailed and specific Noise Management plan for the event.
5. Where existing provision is not suitable appropriate fencing will be installed around the event site perimeter to restrict access and to create a safe working area - as well as defining the limits of the licensed premises.
6. Production of comprehensive risk assessments for each event and for the use of the licensed premise.
7. Production of a schedule of all licensed activities.
8. Collation and review of all necessary safety related documentation from third party suppliers.
9. Entry to each event, regardless of type will be restricted to ticket/wristband access only.
10. Numbers on site shall be regulated and monitored at all times.
11. Events shall all be given suitable lead time to ensure proper scheduling, appointment of reputable contractors etc.
12. Provision of sanitary facilities, hand-wash toilets etc in accordance with respective national guidance.
13. Production of detailed site layout plan, showing clear ingress/egress routes, audience
circulation areas, welfare, medical facilities etc.
14. Establish clear method of communication between all key personnel on site in the event of a minor and major incident.
15. Facilities shall be established for use by less abled patrons such as dedicated viewing areas, toilets etc.
16. Designated parking areas shall be established and managed by experienced traffic management providers - these will supplement the current parking facilities within Keswick town.
17. To undertake site cleansing operations in order to manage litter on site and to provide staff, waste receptacles etc and to ensure a large build-up of waste on site is not permitted.
18. Any special effects (lasers, pyrotechnics etc) shall be subject to a specific risk assessment and the Event Managers and or Licensee shall ensure appropriate exclusion zones etc where appropriate.
19. The Event Managers and or Licensee shall ensure that detailed contingency and cancellation policies and procedures are in place for each event
20. Engagement of competent and experienced security company who shall provide a detailed crowd management plan depending on the size and nature of the event.
21. Provision of an event control facility to oversee the safe management of the events and to co-ordinate resources and contingencies in the event of an incident.
22. Provision of competent and experienced stewarding and security personnel.
23. Provision of SIA accredited staff at key points to carry out specific jobs, namely bar areas, eviction etc.
24. Remove any items of contraband from patrons and agree chain of custody with local police where necessary.
25. Advance liaison with police to identify any trends I intelligence which may surround a particular group or audience profile.
26. A list of all persons evicted from the event site will be logged and handed over to the police if required.
27. A general assessment of the site has been carried out and its suitability as an entertainment venue confirmed.
28. Engagement of competent suppliers and service providers.
29. Engagement of experienced event safety advisors.
30. All temporary structures and other major infrastructure elements will be subject to a formal sign off by a competent person from the TDS supplier and prior to use or opening.
31. Installation, distribution and sign off of temporary electrical systems to be carried out by a competent professional contractor.
32. Provision of appropriate medical and welfare facilities which are clearly signed and staffed for the duration of the event.
33. Access to fresh and tested drinking water for working personnel and members of the public.
34. Provide appropriate lighting in event site, walk ways, car parks and circulation routes.
35. Production of detailed fire safety assessment and ensure all necessary controls are in place and monitored throughout the event period.
36. Establish safe crowd capacities on site and in any individual venues and ensure these capacities are not exceeded under any circumstances.
37. Access to potentially hazardous areas will be restricted to members of the public and unauthorised personnel. No camping will be permitted in areas where overhead power lines are installed.
38. The location of significant buried services will be established.
39. Generators and other electrical / technical areas shall only be accessible by technical crew, contractors and event staff.
40. Appropriate warning signage will be prominently displayed to advise of potential hazards on site.
41. If required, a suitable and sufficient front of stage barrier will be installed and signed off by a competent person.
42. Lighting levels throughout the event site will be set to allow patrons to clearly navigate their way around the site.
43. Non-essential vehicle movement will not be permitted on site during the public opening period. Any essential vehicle movement shall be carried out using a banksman.
44. No alcohol shall be served in glass vessels and patrons shall not be permitted to bring glass onto site.
45. Weather monitoring shall take place during the build, event and break periods and appropriate contingency plans (predominantly for high winds, lightning and heavy rains) shall be in place.
46. A noise management plan and propagation tests may be produced and carried out for each event if there are significant activities/operations to warrant it.
47. A dedicated noise complaint line during larger events for immediate and or local residents to contact if noise levels become a nuisance.
48. Limited overnight work shall be carried out during the build or break periods.
49. The position of direct lighting (e.g. tower lights) shall not be in such a way which affects local residents.
50. No build-up of litter or waste will be permitted anywhere out of the event site or on local highways.
51. Every effort will be made to minimise the effect of the event on the environment.
52. Encourage patrons to share transport to minimise disruption and environmental impact.
53. Consultation shall be carried out with town council and information provided to local residents.
54. The provision of a Traffic Management Plan to minimise impact on local environs and facilitate ready access to and from the event site.
55. To prevent disruption to neighbouring properties from heavy vehicles turning and driving immediately adjacent to properties where possible.
56. No smoke, fumes or harmful emissions shall be permitted from the premises.
57. Every effort shall be made to prevent pollution of any watercourse.
58. No under 16’s are permitted on site without a responsible adult.
59. No under 18’s shall work at the licensed site unless a suitable and sufficient Risk Assessment has been carried out and all control measures effectively implemented.
60. Provision of CRB accredited personnel on site.
61. Full lost children policy in the event of a lost or found child in which all staff shall be thoroughly briefed.
62. A dedicated facility for lost children to be looked after until reunited with their responsible adult.
63. Challenge 21 rule for the sale of alcohol shall be adopted for event(s).
64 Any films shown shall have appropriate age certification or theatre shows etc with adult content will be clearly advertised.
65. Any persons believed to be drinking under-age shall be intercepted by security personnel and alcohol disposed of.
66. Closure times and the provision of transport links shall take account of the need to prevent young or vulnerable persons leaving the site without means of reaching their destination.
67. No dogs shall be allowed onto Crow Park except for guide dogs. REMOVED BY MINOR VARIATION DATED 28/04/2015
67. Dogs will only be permitted to the Licensed Premises area of Crow Park under the Control of a Responsible Adult ( 18yrs & above ) at all times and must be on a lead at all times.