Lakesman Triathlon 2018

Lakeside Car Park, Lake Road, Keswick, CUMBRIA, CA12 5DG

Premises Licence PL0739 from from 16/06/2018 to 17/06/2018

Licence holder(s)

Designated Premises Supervisor

Permitted Activities

• a performance of live music
• any playing of recorded music
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• the sale by retail of alcohol

Additional Conditions

• LICENSING ACT 2003 MANDATORY CONDITIONS

   

  Mandatory conditions where licence authorises the supply of alcohol

   

  1.               No supply of alcohol may be made under the premises licence -

   

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence; or

   

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  2.     The supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Mandatory condition where Door Supervisors are provided

   

  Any individual employed on the premises to carry out a security activity must be licensed by the Security Industry Authority.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) (Amendment) Order 2014

  1.               (1)              The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)               In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a)               games or other activities which require or encourage, or are designed to require or encourage, individuals to-

  (i)              drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or

  (ii)              drink as much alcohol as possible (whether within a time limit or otherwise);

  (b)              provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c)              provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d)              selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e)              dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  2.               The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

  3.                (1)                The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2)               The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3)               The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a)              a holographic mark, or

  (b)              an ultraviolet feature.

  4.                The responsible person must ensure that-

  (a)              where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

  (i)              beer or cider: ½ pint;

  (ii)              gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii)              still wine in a glass: 125 ml;

  (b)              these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c)              where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.

   

  The Licensing Act 2003 (Mandatory Licensing Conditions) Order 2014

   

  1.               A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2.               For the purposes of the condition set out in paragraph 1 -

   

  (a)               “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979(6);

  (b)               “permitted price” is the price found by applying the formula -

   

  P = D + (D x V)

   

  Where -

   

  (i)               P is the permitted price,

  (ii)               D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  (iii)               V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  (c)                “relevant person” means, in relation to premises in respect of which there is in force a premises licence-

   

  (i)               the holder of the premises licence,

  (ii)               the designated premises supervisor (if any) in respect of such a licence, or

  (iii)               the personal licence holder who makes or authorises a supply of alcohol under such a licence;

   

  (d)               “relevant person” means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  (e)              “valued added tax” means value added tax charged in accordance with the Value Added Tax Act 1994(7).

   

  3.              Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4.              (1)               Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

   

                (2)               The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

   

• CONDITIONS IMPOSED BY CUMBRIA CONSTABULARY

   

  1.              CN group will submit an effective management plan to the Responsible Authorities 16 weeks prior to the event for approval by Allerdale Council. The management plan to include an operating schedule covering detailed aspects of the event, the staffing and all relevant risk assessments.

   

   

• CONDITIONS CONSISTENT WITH OPERATING SCHEDULE

   

      1.              There will be bar situated in the athlete village which will be managed by the security team, Crime Reduction Services. The bar will be run by Graeme Mitchell and will be situated as per the site plan in appendix 1.

   

    2.              The area will be manned by SIA security at all times. No person purchasing alcohol will be allowed to leave the athlete village.

   

    3.              Opening times: 16th June 2018 11am - 9pm

                              17th June 2018 11am - 11pm

   

    4.              The event team is highly experienced in managing these types of events and in promoting the licensing objectives.

   

    5.              The top level event management team consists of Event Director (Marie Whitehead) and Race Director (Phil Whitehead), Mandy Norwood (Hospitality Manager), Megan Norwood (Registration Manager).

   

    6.              There will be at least 10 X support staff plus additional risk assessed stewards, all of whom will receive full training once on site.

   

    7.              Crime Reduction Services will provide SIA licensed security officers, all of whom are highly trained and experienced in providing security for events.

   

    8.              The event director, Marie Whitehead, working alongside the event management team will work to ensure that all licensing objectives are met.  Within CN Events this relies on a strong management structure with defined roles and responsibilities to ensure good communication between relevant agencies.

   

    9.              The event is located in the Theatre by the Lake Car Park and road closures will be in place on Lake Road. CN Events will liaise with local transport providers to ensure they are aware of the likelihood of additional demand or any issues caused by the road closure.

   

  10.              We have robust policies in place to cover health and safety, alcohol management, traffic management and general event management.

   

  11.              Consultation will take place to inform all local businesses and residents, making them aware of the event at least two weeks before the start date.

   

  12.              The event is unlikely to attract troublemakers and the main audience will be athletes and their families and friends however prevention of Crime and Disorder is largely reliant upon good communication between relevant public agencies (Cumbria Police, Cumbria Fire and Rescue and Health and Safety Executive) and event sub-contractors, particularly security staff.

  13.              In organizing the event CN Events will address the factors that are likely to lead visitors into crime and reducing, as far as is reasonably practicable, the opportunities for crime.  All marquee structures will be securely fitted by professional contractors and sign off certificates obtained. The safety and condition of the structures will be monitored throughout the weekend. This will minimize the opportunity for tampering and interference with physical property.

  14.              Each area will be manned by security staff from Friday evening until Monday morning and until the site has been cleared.

  15.              A full alcohol management policy will also be in operation.

  16.              Our stewards and staff will be trained to be vigilant and will be the eyes and ears of the event. All stewards will be under strict instruction to report any suspicious or criminal activity to the security team and not to try and address the situation themselves.

  Traffic Management

   

  17.              A full traffic management plan is in place and will be carried out by Eric Nicholson.

   

  18.              A CSAS team member, steward or security will be placed at each road closure and will be present at all times throughout the build, event and de-rig.

   

  19.              A 5mph speed limit will be enforced on entrance to the site and no vehicle movement will be allowed on site once the event starts except for emergency services. In the event that a vehicle does need to move during opening hours, authorization from either the event director or the event manager must be sought. On agreement, a 5mph speed limit must be adhered to and an experienced person wearing high visibility clothing must lead the vehicle until they are escorted to their destination on site, or to a location deemed a safe enough distance from the event.

   

  Crowd Management

   

  20.              The Health and Safety trained management team will monitor crowd tendencies throughout the day with assistance from security and stewards.

  21.              The license application is for 4999. It is unlikely that the event will attract this many people at any one time although more than this may be present transiently throughout the course of the event.

  22.              Members of the SIA security team will be fully crowd control trained and the security company will have designated “spotters” to identify any hazardous change in crowd movement. A full show stop procedure is in place in the event of any movement that causes a concern and can be viewed in the event management plan however given the nature of the event, it is highly unlikely that this situation will occur.

  23.              CN Events will instruct the stewards to monitor and report on crowd behaviour and where appropriate take action using SIA staff.

  Stewarding Roles

  24.              A register of all stewards on duty will be kept on site.  All stewards will be experienced in working at events and all will be fully trained on site.

  25.              All security staff MUST be SIA registered.

  26.              General duties of steward:-

  (a)              To provide information to the public as to site layout and facilities

  (b)              To provide information to the public as to the running order/timings of activities

  (c)              To monitor and report on crowd densities

  (d)              To monitor and report on the general welfare of the crowd

  (e)              To assist the Police as directed

  (f)              To control access to restricted areas

  (g)              To assist in evacuation should it become necessary to do so

  (h)              To assist the emergency services as directed

  (i)              To marshal designated areas of the race

   

  Major Incident Response Procedure

   

  27.              The hospitality marquee area will be subject to a small-scale event contingency plan. The decision to implement to the full-scale joint agency contingency plan is that of the Police/Fire/Ambulance depending on the nature of the emergency.

  28.              The general responsibilities of Event Management in responding to a major incident may be summarised as follows:

  (a)              To alert emergency services

  (b)              To manage the scene until emergency services arrive

  (c)              To provide accurate information to Emergency Services

  (d)              To liaise with the Emergency Services

  (e)              To assist in an emergency evacuation if called to under the direction of the Police.

  (f)              To continue to provide stewarding staff after the evacuation under the command of the Police.

   

  29.              A full major incident or emergency plan can be found in the event management plan.

  30.              The prevention of public nuisance is an important issue encroaching on multiple areas.

  Noise

   

  31.              As the event is held close to residences, it is important for us to agree a level of noise that is acceptable.

   

  32.              We will therefore ensure that levels do not reach more than 65dB over a 15 minute period between the hours of 09:00 and 23:00 from the nearest residence and 55dB over a 15 minute period between 23:00 and 09:00 .

   

  33.              A noise management policy is available for review and noise monitoring will be carried out throughout the event and the results will be made available after.

   

  Alcohol

   

  34.              Although we are appealing mainly to a family audience, we understand that there is the potential for attendees at the festival to consume large amounts of alcohol.

   

  35.              Our alcohol management policy is robust and our SIA security are highly experienced in dealing with those who are intoxicated.

   

  Lighting

   

  36.              The fixed street lighting will be sufficient for this type of event. 

   

  Refuse

   

  37.              A professional waste company will be employed to ensure all refuse is controlled and managed around the entire site. 

  Local Awareness and Notification to the local residents

   

  38.              An  A4 Public Notice will be placed around the perimiter following submission of this licence application, alerting residents and local businesses to the proposed event in addition to information about the event to be carried by local media as well as a press notice being placed following submission of this licence.

  39.              The CN Events team, security staff and stewards will be briefed by the CN Events event director Marie Whitehead and Race Director, to pay special attention to lost children.   

  40.              To protect children from harm facilities specifically for separated minors will be provided and staffed by experienced DBS checked staff in the children’s area.  Records of children reported as separated will be collated to ensure appropriate levels of support are maintained. All working personnel will be advised to the location of the facilties.

  41.              A full child welfare policy will be in operation.